Operations Manager Duties

AG - revised Dec 2010

Keys/Padlocks

• Studio fire door, Studio Front door into LRC 2 lobby, BOTH Control Room doors, File Cabinet and upper Assets Cabinet lock
• Ensure doors are securely locked before leaving - sign log out at control room to hallway exit door.

Mail

• Pick up the mail from the Administration Mail Room (Welcome Center Bldg)
• Process or forward as appropriate.
• Put checks aside for processing later (see banking)

Phone

• Process Answering machine messages, when prompted for password - enter #5910
• Communications log in dabble, or per ED direction

Outgoing Calls

• Instructions are on phone

Email

• Open Google G Mail? and click on Inbox for new messages
• Print out PSA's and file for EBB entry
• FYI all email to <info@mctv15> and <info@siskyoumediacouncil> is received by Deborra Brannon, Audra Gibson, John Cumming and office computer. Email sent from office computer is set to have <info@mctv15.org> as return address, so all listed above will see correspondence.

Monthly Schedule

• Maintain Dry Erase board Calendar with a schedule of shoots and a back up on Dabbledb
• Advance book the studio for series Producers

Banking

• Track expenses and income in QB under direction of ED
• Write a receipt for every transaction involving money, receipt book kept in the top file cabinet drawer.
• Deposits - Photocopy all checks and deposit slip before depositing and keep the copy in file with bank statements. Attach deposit slip to check copies for back up.
• Maintain a Petty Cash Account to be used for small purchases for the office supplies. Reconcile with ED/Treasurer on a quarterly basis or as needed.

Website

• Update Web site - MCTV 15 home page with upcoming shoots or information about shoots
• Update Web Site – About – Address Book with new Producers & Volunteers phone numbers

Contact List

• Keep the list of all Producers and current Volunteers up to date with phone numbers
• Provide copy of volunteer list to COS on a quarterly basis (Paul/VP S Teve? Crow's office)

Producer Records

• Maintain Producer Records with current Access Fees and renewal of Access Fee information
• Bill Producers when needed for Studio Time or Editing Time

Forms

• Update or create if necessary
• Ensure clip boards have enough forms for processing and duplicate as necessary
• Ensure appropriate quantity of MCTV 15 Show Agreement forms for Program Director

Dubbing

• Process Dubbing Requests - make DVD copies using DVD Decrypter (see Procedures Handbook in office or web site, Teamwork tab, DVD copy for procedure)
• Make labels for every copy sold using Editing Computer (see Procedures Handbook or Web site, Teamwork tab, DVD Label Making for procedure)

Correspondence

• Process as necessary – Cities, EBB, Sponsorship, Thank you letters, Tax Donations,etc.