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<< Nonprofit Financial Management | General Operations | Floor Director Duties >>
Our Accounting
- Our Chart of Accounts is based on the Unified Chart of Accounts ( UCOA ).
- Our accounts are maintained in Intuit QuickBooks Premier Nonprofit Edition 2009 by staff, volunteers and our treasurer.
- Monthly financial and budgeting reports are presented to the board.
- Bills are paid via two signature check.
- Office and production supplies can be purchased as needed.
- All non-supply purchases must be pre-approved by the board.
Unified Chart of Accounts ( UCOA )
UCOA, the Unified Chart of Accounts for nonprofit organizations, is a chart of accounts that was designed so that nonprofits can can quickly and reliably translate their financial statements into the categories required by the IRS Form 990, the federal Office of Management and Budget, and into other standard reporting formats. UCOA also seeks to promote uniform accounting practices throughout the nonprofit sector.
The UCOA developed by the National Center for Charitable Statistics (NCCS) and is sponsored by a number of major nonprofit support organizations: The California Association of Nonprofits (CAN) and The California Society of CPAs.
Version 3.0 of the UCOA is available in our SVN system. It includes a complete chart outline with relation to GAAP, IRS Form 990, OMB A-122 Cost Principles and The United Way of America Accounting Guidelines. In addition, activity codes are recommended for all revenue and expense accounts. UCOA with Activity Codes in PDF.
UCOA Account Number Ranges
Balance Sheet or Statement or
Financial Position Accounts ( 1000 - 3999 )
1xxx Assets
2xxx Liabilities
3xxx Equity
Income Statement or
Financial Activities Accounts ( 4000 - 9999 )
4xxx Contributions, Support
5xxx Earned Revenues
6xxx Other Revenues
7xxx Expenses - Personnel Related
8xxx Non-Personal Related Expenses
9xxx Non-GAAP Expenses
QuickBooks
Backup QuickBooks
- Login to QuickBooks
- Select ... 'File > Save Copy or Backup...'
- Select Option 1 ... 'Backup copy' and click on 'Finish'
- Answer 'Yes' to replace existing backup
- Run 'Smart SVN' & open existing project .. 'Siskiyou Media Council'
- Click on 'Commit' then 'Next >'
- Select only one file 'Siskiyou Media Council (Backup).QBB'
- Enter a 'Commit Message' such as '* Quick Books backup!'
- Click on 'Commit'
Recieving money for a studio booking.
In Quickbbook...
- Home click on 'Donations' which opens 'Enter Sales Receipts'
- Search/select Customer:Job from list. Add a new customer if necessary.
- Enter class as MCTV 15
- Select Item as Services:Studio Package
- Add information as requested in description
- Repeat description information in Memo at bottom right.
- Ensure date is correct for he transaction
- Enter method of payment. If check, note the check number.
Invoices / Pledges
Cash Receipts / Donations
Bills /
- Do not use expenses, use 'Cost of' items to list billing details.
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